Office of Accountability

OA E-Blast Update

January 2014|February 2014|March 2014|May 2014|June 2014|September 2014|October 2014|November 2014

Archived E-Blast Updates



May 2014

...a monthly update on the New York State Education Department’s Office of Accountability (OA) activities relevant to school districts, schools, the education community and other stakeholders.

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 Changes Based on the ESEA Flexibility Renewal Request Regarding Annual Measurable Objectives and the Removal of Certain Focus Schools

On April 24, 2014 the Board of Regents fully adopted as emergency action the amendment of Section 100.18 of the Regulations of the Commissioner relating to New York State’s ESEA Flexibility Renewal Request, Annual Measurable Objective and removal of certain Focus Schools from accountability designation without replacement.

The emergency rule became effective on April 29, 2014 and will remain in effect for 90 days. It is anticipated that the proposed amendment will be presented for adoption as a permanent rule at the July 2014 Regents meeting.

The Regents Item regarding the ESEA Waiver, changes in AMOs and Removal of Focus Schools can be accessed at:

This Regents Item can also be accessed on the Office Accountability web page under Guidance at:

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School Climate Transformation Grant Opportunity

The Federal School Climate Transformation Grant Program - Local Educational Agency Grants provides competitive grants to local educational agencies (LEAs) to develop, enhance, or expand systems of support for, and technical assistance to, schools implementing an evidence-based multi-tiered behavioral framework for improving behavioral outcomes and learning conditions for all students.

Positive behavioral intervention and supports (PBIS) is specifically cited as a successful example of this approach, and coordination with the National PBIS Center (or a similar National Center) is a requirement.  As stated in the federal announcement "Research demonstrates that the implementation of an evidence-based, multi-tiered behavioral framework, such as positive behavioral interventions and supports (PBIS), can help improve overall school climate and safety." 

NYSED has technical assistance resources available statewide to provide professional development and technical assistance to districts to develop and implement PBIS through the Regional Special Education Technical Assistance Support Centers (RSE-TASC) at:

and through NYSED's state funded Technical Assistance Center on PBIS at:

We encourage schools in NYS to apply for this federal grant opportunity.  Application information can be found at:

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2014-15 District Comprehensive Improvement Plan (DCIP) and School Comprehensive Education Plan (SCEP) Templates

LEAs that are identified as Focus Districts are required to complete the District Comprehensive Improvement Plan (DCIP) and schools identified as Priority or Focus Schools are required to complete the School Comprehensive Education Plan (SCEP). The SCEPs must be submitted with the DCIP and are due no later than July 31, 2014.

The final DCIP and SCEP templates were posted on April 28, 2014 and can be accessed at:

A webinar regarding the 2014-15 District Comprehensive Improvement Plan and School Comprehensive Education Plan templates will be held on May 13, 2014 at 1:30pm. To access the webinar please use the following link:

Additional technical assistance webinars on the revised templates will be held on June 12, 2014, and July 1, 2014.  Information will be forthcoming regarding the link to these upcoming sessions.

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Guidance for Schools Districts Required to Submit Plans for “Out of Time” Schools

Based on the Commissioner’s Regulations, districts with “Out of Time” schools must choose one of six options for implementation in identified schools for the 2014-15 school year.

For more information about guidance for “Out of Time Schools” please visit:

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2014-15 Consolidated Application

The deadline for the 2014-15 Consolidated Application is August 31, 2014. Please stay tuned for the release, announcement and dates for technical assistance sessions, which will be posted at:

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July Focus District Training

The next DTSDE Institute will be held on July 22-23, 2014 in Albany, New York. More specific information will follow in our next E-Blast.

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District-led Review and School Review with District Oversight

Districts not receiving a visit by an Integrated Intervention Team (IIT) during the 2013-14 school year must conduct a District-led Review (Focused on Tenet 3 and two additional Tenets) or a School Review with District Oversight (Focused on Tenet 3) in each Priority or Focus School. 

The DTSDE School Review Documents (For IIT/NYSED and DISTRICT-LED REVIEWS) can be found at:

The DTSDE School Review with District Oversight Documents (FOR DISTRICT OVERSIGHT SCHOOLS ONLY) can be found at: institute/DTSDESchoolReviewwithDistrictOversight.html

The Final Report for these reviews must be submitted on or before June 30, 2014 to: ALBANYSIT@MAIL.NYSED.GOV.

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Survey Requirement for IIT Reviews Scheduled Through June

All schools visited by the IIT from January to June of 2014, are required to conduct student and teacher surveys.  Schools have the option of administering a parent survey as well. The results from these surveys must be submitted as part of the pre-review documents prior to a visit.  Schools that administered surveys within 12 months of the date of the visit do not need to administer additional surveys. 

A list of approved surveys can be found at:       

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Computation of an Imputed Eligible Child Count (ECC) for Charter School LEA’s

On September 23, 2013, the United States Department of Education (USDE) released official guidance instructing states on how to comply with Section 5206 of the Elementary and Secondary Education Act (ESEA) regarding methodologies to address enrollment changes in Charter School Local Educational Agencies (LEAs) that are providing instruction for the first time or have significantly expanded their enrollment over the previous year.  Federal regulations instruct the State Education Agencies (SEAs) to establish criterion to identify Charter School LEAs that have experienced “Significant Expansion.”

Pursuant to this new guidance, the New York State Education Department (NYSED or “the Department”) will define “significant expansion” as follows: Any Charter School LEA that experienced an increase in enrollment equivalent to one grade’s worth, or an increase of fifteen percent or greater.  Those Charter School LEAs that meet this criterion are eligible to have their Base Year Hold Harmless level adjusted upward to reflect the current year’s poverty counts, provided that the adjustment increases their Base Year Hold-Harmless amount over the original calculation.

The USDE guidance provides several exemplars on how this new guidance may affect a Charter School LEA’s Title I allocation.  A simplified exemplar chart that presents the basic steps in the re-computation of the eligible Charter School LEAs is available at:

More information about the guidance can be found at:

New guidance from the USDE can be found at:

Final 2013-14 Title I allocation figures are available at:

Any questions regarding this guidance can be directed to:

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USDE/New York Rural Education Achievement Program (REAP) - SRSA-Draw Downs - As of April 23, 2014

The New York State Education Department Office of Accountability has posted an update for the Small, Rural School Achievement Program (SRSA) – administered by USDE through an on-line application. New York State districts/LEAs that have received a REAP Small, Rural School Achievement (SRSA) grant award in either or both of fiscal years (FY) 2012 and 2013 that have unspent balance(s) remaining for each grant, should review the notification from USDE/REAPSEA, including the SRSA Spreadsheet(s) which can be found at:

NYS districts/LEAs that have remaining FY 2012 balances need to obligate those grant monies by September 30, 2014 and liquidate all obligated funds by December 30, 2014. For the FY 2013 SRSA grant awards, grantees need to obligate award funds by September 30, 2015 and liquidate those obligated funds by December 30, 2015.

The above information has been posted on the OA - REAP website at:

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Third Update to the Double Testing Field Memo

On February 21, 2014, a memo from Assistant Commissioner Ira Schwartz regarding additional updates to SED's request to eliminate double testing in mathematics for certain grade 7 and 8 students was posted at:

The first updated version of the memo sent to the field on February 21, 2014 included changes that were highlighted in yellow.  Additional updates made after this date are highlighted in green and pink.

The Double-Testing Field Memo was updated in April 2014 to include tables that give examples of student test-taking scenarios effect on institutional accountability. Download the newest memo here:

The memos are also posted at:

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The Deadline for the Registration of Public Schools has Passed  

The deadline for submitting School Registration documents was March 3, 2014. School districts planning to open a new public school, close an existing public school, modify the grade organization of an existing public school, or change the location of a school for the 2014-15 school year were required to submit the appropriate forms to the Department. If your district intends to take any of the above mentioned actions and has missed the deadline, please contact the Department immediately via e-mail at:

School Registration documents can be found at:

In addition to the submission of forms, regulations also require districts to submit a copy of the Board of Education resolution stating all changes that have been requested for each school in the district.

After the district submission is received, the Commissioner will review the submissions before recommending approval to the Board of Regents.  The district must satisfactorily demonstrate that the school will be operated in an educationally sound manner; is in compliance with applicable statutes, rules and regulations relating to public schools; and will operate in accordance with applicable building codes and pursuant to a certificate of occupancy. 

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June 2014

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Last Updated: December 30, 2014