This memo contains important and timely information regarding special education data collection requirements for the 2009-10 school year. Please review the information provided below and if you have any questions regarding your reporting responsibilities, contact the SEDCAR unit by telephone at (518) 474-7965 or by sending an e-mail message to datasupport@nysed.gov.
Compared to the 2008-09 school year, the following changes
will be implemented during the 2009-10 school year:
- The special education snapshot (child count and least
restrictive environment in which students with disabilities receive
educational services) will be on Wednesday, October 7, 2009;
- The verification and certification process for the special education
reports displayed through the PD data system for data collected through
the Student Information Repository System (SIRS) will be different
during the 2009-10 school year. In the 2009-10 school year, data will
be refreshed on a weekly basis from the Level 2 repository and displayed
in the VR reports for your review. After the last refresh, all school
districts will certify their data electronically by selecting one of
the following two certification options. These options will appear
below each VR report on the last refresh date:
- I certify that my
school district's data are complete and accurate;
- I cannot certify that my school district's data are complete and
accurate, however, I understand that the deadline for making corrections
has passed and that these data will be used for all State and district
reports and decisions.
- The VR10, Report of Students with Disabilities Exiting Special Education has been revised to include a display of all the required data elements for all students with disabilities for whom your school has CSE responsibility as well as a display of data that will be reported to the USDOE.
- The 2009-10, PD-6, Report of Special Education Personnel Employed
or Contracted to Provide Special Education Services is posted at
https://www.p12.nysed.gov/sedcar/ under the 2009-10 school year.
The due date for this report is February 1, 2010. Revisions from
the previous year are contained in the cover memo accompanying
this report.
- The 2009-10, PD-8, Report of Students with Disabilities Suspended
or Removed to an Interim Alternative Education Setting is posted
at https://www.p12.nysed.gov/sedcar/, under the 2009-10 school year.
The due date for this report is on August 6, 2010. There are no
revisions to this report compared to the previous year.
All materials related to requirements for reporting special education
data to the State for the 2009-10 school year are posted or a link to
them is available at https://www.p12.nysed.gov/sedcar/.
Special education data are collected through the Student Information
Repository System (SIRS) and the PD data system. The primary documentation
for data that must be submitted through SIRS is the 2009-10 SIRS Manual,
the link to which will be available at the websites identified above.
The documentation for data that must be submitted directly through the
PD data system is included with each form (i.e., PD-6 and PD-8 forms).
Special Education Data Collected Through SIRS
The chart below provides a description of each type of data that Article
81 schools must submit through SIRS, which verification reports will
display the data, the verification time period, and the certification
due date. Special education data verification and certification takes
place through the PD data system at http://pd.nysed.gov. One special
education contact person and one chief information officer (CIO) in each
school has a user ID and password to access this system. Certification
can only be provided by the PD data system contact person. If there are
new contact persons in your school, please contact SEDCAR at (518) 474-7965
or by e-mail to datasupport@nysed.gov to request a new user ID and
password.
Verification
Report |
Type
of Data and Required Templates |
Verification
Period, and Final Date for Data Certification |
VR1-6,
and VR8 |
These
reports display preschool and school age students with disabilities
for whom school districts have CPSE and CSE responsibility and
who are provided special education services in accordance with
an IEP, IESP or SP and in accordance with State standards as
of October 7, 2009. These data are submitted through SIRS, using
the Special Education Snapshot, School Enrollment, Student Demographic,
and Programs Fact templates.
These reports
also display the least restrictive environment in which preschool
and school age students with disabilities are provided special
education services. Data in these reports are displayed by age-range,
race/ethnicity, gender and LEP status. (Parentally placed students
with disabilities in nonpublic elementary and secondary schools
are displayed in two categories, those who receive special education
services in accordance with an IEP, Individualized Education
Services Program (IESP) or a Service Plan (SP) and those who
do not.)
VR6 (preschool
students) and VR8 (school-age students) reports display students
by the “Building of Enrollment” information provided
for each student. Students are displayed as enrolled in district
buildings or in each out-of-district building of enrollment. |
Data
verification period is between October 14, 2009 and January 13,
2010.
An electronic
certification is required on January 13, 2010.
A Statement
of Assurance form (printed from the PD data system) must be mailed
to SEDCAR after completing the certification. |
VR10 |
This
report displays preschool and school-age students with disabilities
who are declassified or end enrollment during the 2009-10 school
year. Information is also included regarding type of credential
students earn and their postgraduate plans. Data are displayed
for all students with disabilities for whom the district has
CPSE or CSE responsibility. Data are displayed by disability,
age, race/ethnicity, gender and LEP status of students with disabilities
who leave school during the 2009-10 school year. These data are
reported through SIRS, using the School Enrollment, Student Demographic
and Programs Fact templates. School districts may but are not
required to report type of credential or postgraduate plans of
students with disabilities for whom they have CSE responsibility
only. |
Data
verification is between June 2, 2010 and August 4, 2010.
Data
displayed in VR10 Report on August 4, 2010 will need to be certified. |
Special Education Data Collected Directly Through the PD Data System
The chart below provides a summary of aggregate data that are required
to be submitted through the PD data system and the due dates. One PD
data system contact person and one chief information officer (CIO) in each
school district has a user ID and password to access this system. Data entry
and certification can only be provided by the PD data system contact person.
If there are new contact persons in your school district, please contact
SEDCAR at (518) 474-7965 or by e-mail to datasupport@nysed.gov to
request a new user ID and password.
Type
of School |
Type
of Data |
Due
Date |
PD-6 |
This
report requests the total full-time equivalent (FTE) number of
special education personnel in selected titles who are employed
or contracted to provide special education services to preschool
and school age students with disabilities on or about October
7, 2009. This form and its accompanying directions is posted
at https://www.p12.nysed.gov/sedcar/ ,
under the 2009-10 school year heading. |
Between
October 7, 2009 and February
2, 2010
Certification
is required by February 2, 2010. |
PD-8 |
This
report requests the number of students with disabilities who
are suspended, expelled or removed to an interim alternative
education setting during the 2009-10 school year. Data are collected
by type of disciplinary removal, by disability, race/ethnicity,
gender and LEP status. Data regarding provision of educational
services during expulsion is also requested for students with
and without disabilities. This form is posted at https://www.p12.nysed.gov/sedcar/ ,
under the 2009-10 school year heading. |
Between
July 1, 2010 and August 6, 2010.
Certification
is required by August 6, 2010. |
For your reference, this memo will be posted at https://www.p12.nysed.gov/sedcar, look under the 2009-10 school year heading and under the communications section of this website. |