SSS

Student Support Services

Memo RE: School Safety and Educational Climate Data Collection for the 2016-17 School Year, and Important Information about Changes to Data Collection for 2017-18 School Year

 

                                                                                    June 6, 2017

 

TO:       BOCES District Superintendents, Superintendents of Public School Districts Outside NYC, Public School Principals Outside NYC, Charter School Leaders

FROM:  Renée L. Rider

SUBJECT: School Safety and Educational Climate Data Collection for the 2016-17 School Year, and Important Information about Changes to Data Collection for 2017-18 School Year

 

It is time again for the submission of the School Safety and Educational Climate data, also known as Violent and Disruptive Incident Reporting (VADIR), and Dignity for All Students Act (DASA) data. This communication contains information regarding the 2016-17 data submission and also the recent changes to Commissioner’s regulations that affect how School Safety and the Educational Climate data will be collected in the 2017-18 school year. Please share this information with appropriate school and district staff.

SUBMISSION OF 2016-17 VADIR AND DASA DATA

All school districts, public schools, including charter schools, and BOCES that were active for any period during the 2016-17 school year are required to submit VADIR/DASA data to the New York State Education Department (NYSED) even if zero incidents are reported. All relevant and school-related incidents that occurred during the summer months of 2016, including when summer school was in session, must be included when reporting 2016-17 School Safety and the Educational Climate (SSEC) data.

The online reporting application may be accessed through the NYSED Application Business Portal, and will be available to all school districts, public schools, including charter schools, and BOCES beginning on June 26, 2017.  To determine the deadline for submitting complete and certified data, please refer to the table on the next page.

DEADLINES FOR SUBMITTING 2016-17 SCHOOL YEAR VADIR/DASA

Category
Data Submission Due Date
Other Data Submissions
And Due Date
  • All school districts, public schools, including charter schools, and BOCES except those that meet the criteria below in #2-4.  

July 21, 2017

 

  • Schools identified as Potentially Persistently Dangerous (PPD) for the 2016-17 school year and notified by letter dated March 7, 2017.

July 10, 2017

 

 

  • Designated Persistently Dangerous (PD) schools for the 2016-17 school year.

July 21, 2017

End-of-Year Incident Reduction Plans (IRP) July 14, 2017

  • Schools in receivership status that selected Indicator #5, School Safety as one of their Demonstrable Improvement Indicators. *

July 10, 2017

 

The count of individual violent incidents must be submitted to accountinfo@nysed.gov July 14, 2017

*More information on requirements for submitting data for receivership is available at this link. A list of schools that selected Indicator 5/School Safety is available at this link.

Information regarding the reporting process, including specific reporting dates and directions for filling out the forms is available on NYSED’s Information and Reporting Services (IRS) website at this link.

Frequently Asked Questions and Answers and Glossary of Terms are available on NYSED’s Office of Student Support Services (SSS) website at this link.

If you have difficulty accessing the online reporting form, please notify IRS at datasupport@nysed.gov.  Specific questions regarding the information provided in the report, including questions regarding incident classification, responsibility for reporting, etc. may be directed to SSS at (518) 486-6090 or StudentSupportServices@nysed.gov.

SUBMISSION OF 2017-18 VADIR/DASA DATA 

Together with NYSED staff, members of the New York State Safe Schools Task Force developed a revised method for collecting incident data that incorporates both VADIR and DASA into one reporting structure. The revised definitions developed by the Task Force provide more clarity and are better aligned with the intent of VADIR. As a result, the Commissioner’s regulations §100.2 (gg) were revised in December 2016, to reduce the twenty reporting categories to the following nine categories (1), effective July 1, 2017:

  • Homicide
  • Sexual Offenses
  • Assault
  • Weapons Possession
  • Material Incidents of Discrimination, Harassment, and Bullying
  • Bomb Threat
  • False Alarm
  • Use, Possession or Sale of Drugs
  • Use, Possession or Sale of Alcohol

To implement the regulatory changes, NYSED staff is working to revise the electronic application that is used to collect VADIR and DASA data beginning with the 2017-18 collection. It is important to note that the 2017-18 submission of SSEC data will occur for the first time in June/July of 2018.

ADDITIONAL INFORMATION FOR THE 2017-18 SCHOOL YEAR

  • Individual incident data that schools maintain in their school records must reflect the nine categories beginning with any incidents that occur on July 1, 2017 or later, including incidents that occur during summer months of 2017 and when summer school was in session. Violent and disruptive incident reports and summary records, including copies of summary information submitted to NYSED, must include a detailed description of the incident and kept at the school until the youngest person involved in the incident is 27 years old. (2)

Questions may be directed to the Office of Student Support Services at (518) 486-6090 or StudentSupportServices@nysed.gov.  We look forward to our continued work with you to improve the safety of our students and schools.


(1) Memo RE: Proposed Amendment of Section 100.2(gg) of the Commissioner’s Regulations, Relating to the Uniform Violent and Disruptive Incident Reporting System (VADIR)

(2) Records Retention and Disposition Schedule ED-1

Last Updated: June 9, 2017