NYSED / P-12 / Competitive Procurement Contracts / 21-010 Scaling and Scale Maintenance, Standard Setting, and Reliability/Validity Analyses of the New York State Regents Examinations and Elementary/Intermediate-level Science Testing Programs

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RFP #21-010

Scaling and Scale Maintenance, Standard Setting, and Reliability/Validity Analyses of the New York State Regents Examinations and Elementary/Intermediate-level Science Testing Programs

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Recent Updates Last Updated on November 17, 2020: Questions and Answers – Posted 11/17/20 Updated Appendix R Data Privacy Agreement Forms  are being posted with the Questions and Answers . The single Appendix R file contains all the necessary forms for submission, although they have been renamed. DPA Exhibit 1 replaces the CPO-2-2d, and DPA Exhibit 2 replaces CPO-1-2d and CPO-1Supp-2d. Bidders are encouraged to use the new versions, but submissions using the previously posted forms are acceptable.

RFP Documents

Application in PDF | Application in Word
Cost Proposal Form
Submission Documents
Appendix R – Data Privacy Appendix (Fillable PDF)
Questions and Answers – Posted 11/17/20

The New York State Education Department (NYSED) Office of State Assessment is seeking proposals to conduct three psychometric components: (1) scaling and scale maintenance (2) post-operational score collection and standard setting; and, (3) analyses to provide evidence regarding reliability and validity for selected High School Regents Examinations in English Language Arts, Mathematics, Science, and Social Studies, and the elementary and intermediate-level Science tests. The successful bidder will provide psychometric services and prepare technical documentation for the 2021-22, 2022-23, 2023-24, 2024-25, and 2025-26 school years.

The services described in this RFP include three components. COMPONENT 1 includes all deliverables relating to scaling and scale maintenance. COMPONENT 2 includes all deliverables relating to score collection and setting the performance standards. COMPONENT 3 includes all deliverables relating to conducting data analyses and special studies that are required to provide evidence regarding the reliability, validity, scaling, and equating for the operational results of the examinations as well as preparing annual technical reports for each examination administered in the preceding school year using operational test data provided by NYSED. Bidders must bid on all components of this RFP.

See number 1. in the Mandatory Requirements section, for a description of the eligible applicants.

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee, direct personal services and related incidental expenses, including travel.

The contract resulting from this RFP will be for a single award with a term of five years and is anticipated to begin on October 1, 2021 and end on September 30, 2026. Bidders should refer to the Mandatory Requirements section of this RFP and to the Schedule of Deliverables (separate document) when preparing their proposals. Bidders must adhere to all Mandatory Requirements and perform all required deliverables.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section.

Statewide

See Mandatory Requirements section of the RFP.

Components contained in RFP Proposal #21-010 are as follows:

1. Description of Services To Be Performed
2. Submission
3. Evaluation Criteria and Method of Award
4. Assurances
5. Attachments
6. Submission Documents (separate document)

Questions and Answers – Posted 11/17/20

Questions regarding the request must be submitted by E-mail to AssessmentRFP@nysed.gov no later than the close of business 11/3/2020. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted on this page no later than 11/17/2020. The following are the designated contacts for this procurement:

Contact Information for Questions

Program Matters	Fiscal Matters	M/WBE Matters
McKenzie Johnson	Bethany Bennett	Brian Hackett
AssessmentRFP@nysed.gov

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than December 8, 2020 by 3:00 PM:

1. Submission Documents labeled Submission Documents – RFP #21-010 Do Not Open
2. Technical Proposal labeled Technical Proposal – RFP #21-010 Do Not Open
3. Cost Proposal labeled Cost Proposal – RFP #21-010 Do Not Open
4. M/WBE Documents labeled M/WBE Documents – RFP #21-010 Do Not Open
5. CD-ROMs or Flash Drive containing the technical/cost proposal, M/WBE and Submission Documents labeled CD-ROM/Flash Drive-RFP#21-010 Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Bethany Bennett, RFP#21-010
Contract Administration Unit, Room 501W EB
89 Washington Avenue
Albany, NY 12234

Application in PDF | Application in Word
Cost Proposal Form
Submission Documents
Appendix R – Data Privacy Appendix (Fillable PDF)
Questions and Answers – Posted 11/17/20

Last Updated: November 20, 2020