NYSED / P-12 / Competitive Procurement Contracts / 23-012a Community Schools Regional Technical Assistance Centers (TACs)

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RFP #23-012a

Community Schools Regional Technical Assistance Centers (TACs)

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Recent Updates Questions and Answers – Posted 5/2/23

RFP Documents

RFP in PDF | RFP in Word
Cost Proposal Worksheet
Submission Documents
Questions and Answers – Posted 5/2/23

The New York State Education Department (NYSED) Office of Student Support Services is seeking proposals for the establishment and operation of a regional Technical Assistance Center to provide technical assistance to school districts establishing or operating Community Schools in the eastern region of New York State.

Eligible applicants are non-profit entities with expertise in implementing Community School strategies and providing technical assistance, and that have the capacity to operate such Technical Assistance Centers. Applicants are not required to have a physical location within the region to be served; however, they must provide in-person services within the region as outlined in this RFP.

Bidders or subcontractors that are affiliated with, or perform work for, school districts implementing Community School strategies must have clear and separate governance and oversight structures in place to prevent any conflict of interest or the appearance of a conflict of interest.

Subcontracting will be limited to forty percent (40%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the RFP.

NYSED will award one (1) contract pursuant to this RFP. The contract resulting from this RFP will be for a term anticipated to begin October 1, 2023, and to end June 30, 2028. The contract resulting from this RFP will be for a period of 4.75 years. The first partial year will begin October 1, 2023, and end June 30, 2024. Each subsequent year of the contract will begin July 1 and end June 30. Funding in years two through five is contingent upon satisfactory completion of contract deliverables in the prior year and appropriation of funds in the New York State Budget.

One Technical Assistance Center will be established to serve each of the following three regions:

Region	Regent/Judicial Districts	School Districts in Region1	Students Served by School Districts in Region2
New York City	1, 2, 11, 12, 13	33	906,565
Eastern Region	3, 4, 9, 10	369	930,406
Central/Western Region	5, 6, 7, 8	316	580,957

A map of the Regent Districts is available on the New York State Education Department website.

A total of $1,200,000 has been allocated in the New York State Enacted Budget each year since 2017-18 to support the three centers. Up to $400,000 per year will be allocated for each regional center. The contract for the Eastern Region Technical Assistance Center will be allocated up to $300,000 in its first, prorated year, and up to $400,000 in each of the following four years.

See Mandatory Requirements section of the RFP.

Components contained in RFP Proposal #23-012a are as follows:

1. Description of Services to Be Performed
2. Submission
3. Evaluation Criteria and Method of Award
4. Assurances
5. Submission Documents (separate document)

• Questions and Answers – Posted 5/2/23

Questions regarding the request must be submitted by E-mail to CSTACRFP@nysed.gov no later than the close of business April 20, 2023. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than May 4, 2023. The following are the designated contacts for this procurement:

The following are the designated contacts for this procurement:

Program Matters	Fiscal Matters	M/WBE Matters
Carri Manchester	Thomas McBride	Brian Hackett
CSTACRFP@nysed.gov

Bidders are requested to submit their bids electronically. The following documents should be submitted as detailed in the Submission section of the RFP, and must be received by NYSED no later than May 25, 2023, by 3:00 PM Eastern Time:

1. Submission Documents labeled [Name of Bidder] Submission Documents - RFP #23-012a
2. Technical Proposal labeled [Name of Bidder] Technical Proposal – RFP #23-012a
3. Cost Proposal labeled [Name of Bidder] Cost Proposal – RFP #23-012a
4. M/WBE Documents labeled [Name of Bidder] M/WBE Documents – RFP #23-012a

The email address for all the documents is CAU@nysed.gov.

Please see the information below for instructions on submitting an electronic bid.

1. As indicated in the RFP, Technical and Cost Proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the Technical or Cost Proposal as a scanned PDF.
2. Submission documents requiring a signature must be signed using one of the methods listed below, and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
3. The following forms of e-signatures are acceptable: 
1. handwritten signatures on faxed or scanned documents
2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign
3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents
4. Unacceptable forms of e-signatures include:
1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”
5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: "I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein."
6. In order to ensure the timely receipt of your bid, please use the subject line "BID SUBMISSION RFP 23-012a". Failure to appropriately label your bid or submitting a bid to any email address other than CAU@nysed.gov may result in the bid not being received by the deadline and considered for award.
7. Bids received after May 25, 2023, will be disqualified.

RFP Documents

RFP in PDF | RFP in Word
Cost Proposal Worksheet
Submission Documents
Questions and Answers – Posted 5/2/23

Last Updated: May 2, 2023