P-12

Prekindergarten through Grade 12 Education


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RFP 24-018

New York State Special Education Dispute Resolution Center


RFP Documents

RFP Document (PDF) Adobe PDF | RFP Document (Word) Word document
Cost Proposal Worksheet Excel
Submission Documents Word document
Appendix 1: Work Plan Word document

Overview

The New York State Education Department (NYSED) Office of Special Education is seeking proposals to establish one Statewide center for the purposes of providing NYSED directed technical assistance and professional development in the area of Special Education Mediation to individuals who serve as New York State special education mediators. In addition, the center will work to promote the use of special education mediation statewide as a dispute resolution option for parents and school districts, provide reimbursement of mediation administrative costs to the State's twenty (20) Community Dispute Resolution Centers (CDRCs) and collect and report data on special education mediation sessions conducted throughout the State.

Subcontracting

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Terms of Contract

NYSED will award one (1) contract(s) pursuant to this RFP. The contract resulting from this RFP will be for a term anticipated to begin October 1, 2024 and to end September 30, 2029.

Minority and Women-Owned Business Enterprises (M/WBE)

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Service Area

Statewide

RFP Components

Components contained in RFP #24-018 are as follows:

  1. Description of Services to Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

Questions and Answers

Questions regarding the request must be submitted by email to RFP24-018@nysed.gov no later than the close of business February 28, 2024. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than March 13, 2024. The following are the designated contacts for this procurement:

The following are the designated contacts for this procurement:
Program Matters
Fiscal Matters
M/WBE Matters

Jay Kallner /
Stephen Marchant

Adam Kutryb

Brian Hackett

Submission Instructions and Due Date

Bidders are requested to submit their bids electronically. The following documents should be submitted by email as detailed in the Submission section of the RFP, and must be received at NYSED no later than April 3, 2024 by 3:00 PM Eastern Time:

  1. Submission Documents labeled [Name of Bidder] Submission Documents – RFP #24-018
  2. Technical Proposal labeled [Name of Bidder] Technical Proposal – RFP #24-018
  3. Cost Proposal labeled [Name of Bidder] Cost Proposal – RFP #24-018
  4. M/WBE Documents labeled [Name of Bidder] M/WBE Documents – RFP #24-018

The email address for all the documentation is cau@nysed.gov.

Instructions for Submitting an Electronic Bid:

  1. The technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF. 
  2. Submission documents requiring a signature must be signed using one of the methods listed below and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
  3. The following forms of e-signatures are acceptable:
    1. handwritten signatures on faxed or scanned documents;
    2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign; or
    3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents.
  4. Unacceptable forms of e-signatures include:
    1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”.
  5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: "I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein."
  6. In order to ensure the timely receipt of your bid, please use the subject line "BID SUBMISSION RFP 24-018" - failure to appropriately label your bid or submitting a bid to any email address other than the one identified above may result in the bid not being received by the deadline or considered for award.
  7. Bids must be received by 3:00 pm Eastern Time on the due date.

RFP Documents

RFP Documents

RFP Document (PDF) Adobe PDF | RFP Document (Word) Word document
Cost Proposal Worksheet Excel
Submission Documents Word document
Appendix 1: Work Plan Word document

Last Updated: February 6, 2024