Prekindergarten through Grade 12 Education

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Announcement of Funding Opportunity
RFP #: GC18-008

Learning Technology Grant Application


6/12/18 – Application Deadline Extended:

  • NYSED is extending the funding opportunity for the Learning Technology Grant Application for 2018–2021.
  • Districts whose applications were postmarked by June 8, 2018 may revise their applications, if they so choose, but their current applications are still eligible for review.
  • All applications must be postmarked by July 3, 2018.
  • Applications will be disqualified if they fail to provide all mandatory attachments by the extended application deadline. Mandatory attachments are listed on page 14 of the announcement of funding opportunity, under the heading Mandatory Application Requirements. All forms in the bulleted list must be submitted with all applications. Note that Attachment IV must be submitted with all applications, even if the applicant has obtained signatures of all religious and independent schools.
  • For additional information, please review the full application documents posted below. Information available on this website includes program description and application materials, and guidance clarifying that the applicant must provide all religious and independent schools located within their district an opportunity to participate in order to comply with the grant application requirements.

Additional Recent Updates:

Grant Application Documents

Application in PDF Adobe PDF | Application in Word Word document – Revised 6/12/18
Questions and Answers Adobe PDF – Posted 5/24/18

Purpose of Grant

To develop, implement, and share innovative programs that utilize learning technologies to personalize learning and/or increase access to high-quality, rigorous learning experiences (such as through online, distance, or blended learning), as well as professional development programs to assist teachers and educational leaders in effectively utilizing learning technology to enhance teaching and learning. These programs (and component activities, materials, courses, etc.) will focus on improving culturally- and linguistically-responsive learning environments, and will support the mission of the NYS Board of Regents, which is to ensure that every child has equitable access to the highest quality educational opportunities, services and supports in schools that provide effective instruction aligned to the state’s standards, as well as positive learning environments so that each child is prepared for success in college, career, and citizenship.

Project Period

The grant period is three years, from September 1, 2018 to June 30, 2021. A budget for Year One only (9/1/18 to 6/30/19) must be submitted with this application, together with a three-year budget summary. Funding beyond Year One will be contingent upon the State Legislature appropriating funds, satisfactory performance in the previous year, and timely receipt of the annual report. No extension or carryover of funds from year to year is allowed.

Legislative Authority

Commissioner’s Regulations Section 144.8.

Eligible Applicants

Public school districts and consortia of districts or district(s) and BOCES.  Charter Schools are not eligible to apply. 

  • New York City proposals must be submitted by a Community School District (CSD), either as an individual CSD or as part of a consortium of two (2) or more CSDs.
  • Big Four public school districts (Buffalo, Rochester, Syracuse, and Yonkers) must apply individually.
  • Rest of State (ROS) Consortia may be comprised of two or more districts and/or at least one district and at least one BOCES. 
  • BOCES may submit a proposal as part of a consortium with at least one district.  BOCES are not eligible to apply for an individual award. 
  • Consortia cannot be comprised of only BOCES.  Consortia can be comprised of multiple BOCES if at least one district is also a member of the consortium.
  • All Consortia proposals must be submitted by the Consortium Lead.  Consortia leads may be districts or BOCES.  Consortia leads must play an active role in the program proposal; leads may not act solely as a flow-through for grant funds.
  • All public school district applicants, either independent or as part of a Consortium, must give Religious and Independent Schools within their boundaries the opportunity to participate.  Religious and Independent Schools choosing to participate must be given the opportunity for meaningful and substantial involvement in the development of the proposal.  See Mandatory Requirements section for more information
  • Maximum number of proposals:
    • Each New York City Community School District may submit one (1) application either individually or as part of a consortium with other Community School Districts.
    • Each Big Four District may submit two (2) applications
    • ROS Districts may submit one (1) application, either individually or as part of a consortium with other districts and/or BOCES.
    • BOCES may submit one (1) proposal, as part of a consortium with another district(s) and/or district(s) and BOCES.
  • Preference, in the form of bonus points, shall be given to proposals submitted by a District or a Consortium that includes:
    • One or more districts with at least one school identified as a Priority or Focus school.
    • A District classified as a rural district.
    • A District serving a high percentage of English Language Learners/Multilingual Learners (ELL/MLL) students, students with disabilities, or economically disadvantaged students.
    • A Consortium may only receive bonus points once for each category, even if more than one consortium district qualifies for a category.

Available Funding & Regional Distribution

$3,285,000 will be allocated annually.  Funds will be divided into three categories: New York City; the Big Four (Buffalo, Rochester, Syracuse, and Yonkers) public school districts; and those from all other public school districts and BOCES in the Rest of State (ROS).

Please see the Funding and Awards section of this RFP for additional information.

Please note that the annual award level is the same for Year One, even though the period is only ten (10) months (September 1, 2018 – June 30, 2019.)

M/WBE Requirement

Minority and Women-Owned Business Enterprise (M/WBE) Participation Goals Pursuant to Article 15-A of the New York State Executive Law for this grant is 30% of each applicant’s total discretionary non-personal service budget each year of the grant. See the M/WBE Participation Goals section and Appendix G for further information and forms for completion.

Application Due Date and Submission Instructions

Applicants must submit one electronic copy of the completed application as an attachment in Microsoft Word to LTG2018@nysed.gov. Applicants must also submit one (1) original copy on paper (signature must be in blue ink) and three (3) paper copies postmarked by July 3, 2018 of the full application to:

New York State Education Department
Office of Educational Design & Technology
89 Washington Avenue
Room 880 EBA
Albany, NY 12234

Attn: Joanne Shawhan, Learning Technology Grant Application

Important Dates for Awarding Grants

Applications must be postmarked by:
July 3, 2018

Anticipated Preliminary Award Notification:
September 2018

Anticipated Project Period: September 1, 2018 to June 30, 2021

Questions and Answers

Questions and Answers Adobe PDF – Posted 5/24/18

All questions must be submitted by email to LTG2018@nysed.gov by close of business, May 11, 2018. A complete list of all Questions and Answers will be posted here no later than close of business, May 25, 2018.

Letter of Intent

Applicants are requested to submit a Letter of Intent (LOI) to LTG2018@nysed.gov by 5:00 p.m. on May 29, 2018. The LOI is not a requirement for submitting a complete application by the application date; however, NYSED strongly encourages all prospective applicants to submit an LOI to ensure a timely and thorough review and rating process.

SED Contacts

Program Matters:
Joanne Shawhan


Fiscal Matters:
Adam Kutryb


M/WBE Matters:
Marisa Boomhower


Grant Application Documents

Application in PDF Adobe PDF | Application in Word Word document – Revised 6/12/18
Questions and Answers Adobe PDF – Posted 5/24/18

The State Education Department does not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran status, national origin, race, gender, genetic predisposition or carrier status, or sexual orientation in its educational programs, services and activities. Portion of any publication designed for distribution can be made available in a variety of formats, including Braille, large print or audiotape, upon request. Inquiries regarding this policy of nondiscrimination should be directed to the Department’s Office for Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY 12234.

Last Updated: June 13, 2018