NYSED / P-12 / IRS / SEDCAR / 2022-23 Templates / VR1 - Preschool Child Count Report by Race/Ethnicity

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Verification Report 1
Preschool Child Count Report by Race and Ethnicity October 2022 Snapshot
(Preschool Children Receiving Special Education Services as of October 5, 2022)

To view the description of the report including SIRS codes please click here.

This is a report of preschool children with disabilities for whom the school district had Committee on Preschool Special Education (CPSE) responsibility as of the snapshot day, October 5, 2022, grouped by race and ethnicity and age.

Students who meet all the following criteria are included in the report:

• Enrollment record with reason for beginning enrollment code 0011 or 5905
• Enrollment record with enrollment beginning date on or before October 5, 2022 and no ending date, OR an ending date that is after October 5, 2022
• Building of Enrollment code that is valid in SEDREF
• Student’s age is 3 or 4 on October 5, 2022
• A disability Programs Fact record with code 5786 (preschool student with a disability)
• A Special Education Snapshot record with all the following data elements:
• Primary Service Code (click here for more information)
• Primary Service Provider
• Snapshot Date of October 5, 2022
• Least Restrictive Environment Code for preschool setting (click here for more information).

Students whose age is 3 or 4 and who have an active enrollment record on October 5, 2022 are excluded from the report if:

• There is an active disability Programs Fact record with code 5786 (preschool student with a disability) but no Special Education Snapshot record.
  OR
• There is a Special Education Snapshot record but no active disability Programs Fact record with code 5786 (preschool student with a disability).

Directions

1. Review the data to verify that this report represents all preschool children with disabilities (aged 3-4) for whom your district had CPSE responsibility and who were receiving special education services on the snapshot date.  Click on the number in each cell in the table to see the list of included students. Utilize the inclusion Oct. Reports for additional information on each student.
2. Utilize the exclusion Oct. Reports to review the list of students excluded from the report and verify that they do not meet the criteria to be included.
3. If corrections are needed to this report, please submit the revised data to your Regional Information Center or, for large cities, to the state data warehouse prior to the certification due date. Check with your RIC on their deadline for submitting data to them in order to ensure that the data is refreshed in PD by the certification due date. The RIC deadline will be in the week prior to the certification due date.

Please print out a printer friendly version of this form in Word or PDF.